All grant requests must be submitted over the signature of the organization’s CEO or Board Chairperson.

One hard copy of the completed grant proposal must be received at the Foundation’s office by 4:30 on the day of the deadline. The Foundation prefers an unbound copy of the proposal. The Foundation does not accept grant proposals via email.

Letter of Intent

Prior to submitting a full grant proposal, it is recommended (but not required) that an applicant organization contact the Foundation via a concise letter-of-intent in order to determine the potential eligibility of the request. At this time, the applicant should provide the following information:

  • Brief description of the applicant organization and the project for which funding is being requested.
  • Total cost of the project and the amount being requested.
  • A copy of the organization’s 501(c)(3) certification letter from IRS.

If the Foundation determines that the proposed project is eligible for consideration, the applicant will be advised that a completed grant proposal will be accepted.

There are no deadlines for submission of a Letter of Intent, but please note that an LOI does not satisfy the requirement that completed grant proposals must be submitted by the published deadlines.

Completed Grant Proposal

Although the types of documentation needed for adequate consideration of a project may vary, a full grant proposal will generally include the following:

Information on the Applicant Organization:
  • Name and address.
  • Statement of mission and a brief history of the organization.
  • A copy of the organization’s 501(c)(3) certification letter from IRS (if not previously submitted with an LOI).
  • Brief overview of programs, services and people served, including the number of persons served.
  • As available, any outcome studies on program impact.
  • As appropriate, accreditation information on organization and/or programs.
  • Description of facilities and staff.
  • Board of Directors roster, including employment affiliation of board members.
  • Copy of the organization’s current strategic plan.
  • Current operating budget and a year-to-date financial statement.
  • Recent financial audit. (If audit for the most recently completed fiscal year is not yet available, submit an unaudited, year-end financial statement for that year and a financial audit for the previous year.)
Information on the Proposed Project:
  • Why the project is needed and the anticipated impact it will have on the organization, the people that it serves and the community.
  • How the project relates to the organization’s strategic plan and priorities.
  • Brief overview of project plan and timetable.
  • Project budget.
  • Summary of funding commitments secured to date for the project.
  • Anticipated impact of project on the organization’s future operating budget (i.e., a pro forma that estimates future expenses and revenues).
  • Amount of funds requested from this Foundation.

Meetings and site visits will be scheduled with applicant organizations by the Foundation as appropriate.

Deadlines for Receipt of Completed Grant Proposals

The Trustees will meet three times a year to consider grant proposals:
  • February
  • June
  • October
The deadlines for completed proposals to be considered at these meetings are as follows:

To be on the agenda for the meeting during:

  • October 2020
  • February 2021
  • June 2021

A completed grant proposal must be received by:

  • Monday, August 3, 2020
  • Tuesday, December 1, 2020
  • Wednesday, April 1, 2021

(NOTE: Grant proposals from eligible private independent schools will only be considered at the October meeting of the Board of Trustees…..although this restriction does not apply to those private schools that primarily serve vulnerable and special needs populations)